Communicate budget tracking report. The meeting will provide solutions to project issues such as resource mismanagement. New employees will be trained. This will inform the stakeholders of the project’s progress. Weekly Project Leader e-mail Weekly Project Leader Microsoft Teams Meeting Weekly Project Leader e-mail Weekly Project Lead …

Running head: Initiating the Project 1 Project Title: LaGuardia Modernization News Source: Final destination insight for $8 billion LaGuardia Modernization. Engineering News-Record. https://www.enr.com/articles/50506-final-destination-in-sight-for-8b-laguardiamodernization Web Address: https://www.anewlga.com/about-the-project/the-new-lagaurdia-airport/ Brief Overview: Governor Andrew Cuomo had a vision in 2015 to transform LaGuardia Airport into an ultramodern facility that increases passenger capacity while having world-class amenities, state of the art security, iconic public art, and reduced delays to the construction of airside taxiways. The project’s total cost is $8 billion, and it began in 2016 with an expected completion date of 2022. Currently, more than two-thirds of the project is complete, and everything is running ahead of time. The project was a unique one as it involved constructing a fully operational airport in a congested area (Cho, 2020). How does this fit the four (4) elements of a project? The project meets the four elements since it is a new project outlined by Governor Andrew Cuomo in 2015. It started in 2016 and will complete in 2022. The project involved the construction of new airport facilities as the previous airport remain fully operational. It is also unique based on the manner of construction in a small area full of planes and the unique construction materials used based on modern technology. Business Case: LaGuardia Modernization is an airport project located in New York to modernize the domestic airport into a world-class transportation hub. The project’s budget is $ 8 billion. The project began in 2016 and is expected to be completed by 2022. Currently, the project is running ahead of time and more than two-thirds of the project is completed. Modern technologies are used to provide facilities to increase passengers, and it also includes world-class amenities and state of art security. The project is also using unique construction materials based on modern technology. The project aims to overcome the risks by providing new terminals, good transportation access, and additional taxi-lines. Initiating the Project 2 References Cho, Aileen. (2020). Final destination in sight for $8 billion LaGuardia Modernization. Engineering News-Record. https://www.enr.com/articles/50506-final-destination-insight-for-8b-laguardia-modernization DECISION MATRIX& ORGANIZATIONAL STRUCTURE EXERCISE Resources ☐ Little or no monies, supplies or change in resources Multidisciplinary ☒ One (1) discipline involved/impacted ☒ Requires moderate resources ☐ Requires significant resources and/or additional FTEs ☐ Two (2) – Three (3) disciplines involved/impacted ☐ Four (4) or more disciplines involved/impacted Complexity ☒ Little complexity ☐ Moderate complexity ☐ Very complex Technology Involvement ☐ No technology changes ☒ IT consult needed ☐ IT resources assigned Approvals ☐ None needed ☐ Approval by immediate Supervisor ☒ Executive-level approval Potential Risk Level ☐ Minimal impact on Customer ☐ Moderate impact on Customer ☒ Significant impact on customer Staff Commitment ☐ Involvement of 2 3 people for Solution ☒ Small team needed to generate solutions ☐ Requires large team of multiple departments for improvement Communication & Education ☒ Simple communication plan or unit-based education only ☐ Moderate communication plan; requires education across departments ☐ Complex communication/ education plan with various media Metrics ☐ Requires at least a one-time follow-up check ☒ Improvement will be Tracked ☐ Baseline and ongoing tracking of data ☐ No charter needed ☒ Complete a mini or basic charter ☐ Complete a full project charter If majority of checks lie in this area: Final Decision DECISION MATRIX& ORGANIZATIONAL STRUCTURE EXERCISE Justification for Matrix Selections Instructions: Below you will find each of the categories reflected in the above Decision Matrix. For each of these you will state specifically why you made the selection you did in the Decision Matrix. These rationales need to provide specific evidence from the scenario to justify your selection. For example, under Resources, if you mark “little or no monies, supplies or change in resources” you would not just state “it requires few resources and is only $150,000”. You would need to explain why $100,000, in your opinion, is not a lot of money and why few supplies or resources are needed. Or if you marked “Requires significant resources and or additional FTEs (Full Time Equivalents) you will need to state why the project will use significant resources, why the funding is substantial and/or why more personnel will be needed.Thoroughly explain and justify your selections! Resources: The project requires moderate resources moderate. The project will require $150,000 to complete, which I consider a moderate cost. Besides, the project does not require the acquisition of land or construction site to operate. The investment of $150,000 will only be used in upgrading licensing software, which I consider moderate expenditure. Multidisciplinary: The project will not be multidisciplinary, impacting only one discipline. The project will be involved in ensuring future compliance with systems in other states to potentially permit a shared platform approach if the states should enter into any interstate licensing compacts whereby licensees are able to work in multiple states without being required to secure a license from each of the states. Complexity: The project is a little complex. The project will be involved in ensuring future compliance with systems in other states to potentially permit a shared platform approach if the states should enter into any interstate licensing compacts whereby licensees are able to work in multiple states without being required to secure a license from each of the states. The future cooperation between states is not a part of the current upgrade project. Technology Involvement: The project requires the application of BlockTech Systems. The technology will be used in designing and implement the new software platform. An IT consulting will be needed in upgrading the licensing software. Approvals: The project requires executive approval. The project was approved by the Board who provides administrative services. Potential Risk Levels: The project will have positive risks for the customers. The project will permit a shared platform approach if the states should enter into any interstate licensing compacts. DECISION MATRIX& ORGANIZATIONAL STRUCTURE EXERCISE Staff Commitment: The project requires a small team to generate solutions. Only the system developer and few members of the Board are required to generate a solution. Communication & Education: The project requires a simple communication plan. This is evident by the few numbers of the department involved. Metrics: The project allows for improvement to be tracked. The improvement for the project will be tracked by reflecting on its milestones, which include upgrading of licensing software and ensuring compliance with systems in other states to potentially permit a shared platform approach. Final Decision: The project needs to complete a mini or basic charter. This evident by the moderate resources required and the few personnel required to generate the solution. DECISION MATRIX& ORGANIZATIONAL STRUCTURE EXERCISE Instructions: Copy and paste your Business Case from Week 2 assignment. Analyze the selected project to determine which organizational structure (Section 4-1) would be the ideal or preferred organizational structure for this project. Discuss why you selected this structure and justify that choice through an analysis of the project versus the elements and definitions of the organizational structure as presented in the Kloppenborg text. Then, discuss which structure is the least preferred and explain/justify why this would not be a preferred organizational structure for your selected project providing the same depth of analysis. Provide specific examples, elements or components from the project to explain your justification. Each of the justification sections should be a minimum of 300 words. Business Case (copy and paste): LaGuardia Modernization is an airport project located in New York to modernize the domestic airport into a world-class transportation hub. The project’s budget is $ 8 billion. The project began in 2016 and is expected to be completed by 2022. Currently, the project is running ahead of time, and more than two-thirds of the project is completed. Modern technologies are used to provide facilities to increase passengers, and it also includes world-class amenities and state of the art security. The project is also using unique construction materials based on modern technology. The project aims to overcome the risks by providing new terminals, good transportation access, and additional taxi-lines. Preferred Organizational Structure: Hierarchical organization structure will be the most preferred organizational structure. Hierarchical is a type of organizational structure where the chain of command starts from the top to the lower level of management positions hence assumes a pyramid shape. LaGuardia Modernization project assumes a pyramid shape where the chain of command starts from the top to the lower level of management positions. The chain of command starts from the office of the governor held by Andrew Cuomo to the lowest rank, which are the employees of the project. The authority, responsibilities, and accountability of each of the levels within the organization are clearly defined hence an easy decision-making process. The clearly identified authority and responsibility ensure there is a faster flow of information from a different level of management. It is imperative to note that the different levels of management under this type of organizational structure have direct and vertical relationships. Besides, it results in proper management as each supervisor is assigned to a particular group of employees. The structure roles and functions are well-defined that ensure there is a faster decision making process. This evident in how the project is managed within the projected project timeline. The project is running ahead of time, and more than two-thirds of the project is completed. The structure is good at motivating its employees as workers are promoted to a higher position based on merits. The fruit of motivated employees is evident by how speedy the project is run. A hierarchical organizational structure also ensures there are good relationships among employees within the same department (Kloppenborg, Anantatmula, & Wells, 2019). The existence of well-defined authority and responsibility ensures there is an easier and faster flow of information within the organization. LaGuardia Modernization project requires an organizational structure that will allow for the free flow of information among the procurement, human resource, and the quality assurance department. DECISION MATRIX& ORGANIZATIONAL STRUCTURE EXERCISE Least Preferred Organizational Structure: The horizontal or flat organizational structure will be the least preferred organizational structure for the LaGuardia Modernization airport project. This type of structure is mostly used where the upper management and staff level employees have few levels between them. LaGuardia Modernization airport project requires several levels between the upper management and staff level employees that make flat organizational structure impractical for the project. A flat organizational structure fits small projects with fewer departments. LaGuardia Modernization airport project is a multi-billion project requiring over $8 billion to complete. Besides, requires more departments to meet the project objectives. The project requires procurement, operation, quality assurance, human resource department to be functional. This makes a flat organizational structure that suits projects with fewer departments to be the least preferred to use in the project. Although the structure allows for a faster decision-making process by eliminating many middlelevel departments, it may result in poor decision making. The figure below shows the structure of a horizontal organizational structure. Figure 1: Horizontal organizational structure The adoption of this type of structure will create confusion among the employees of the organization due to a lack of a clear supervisor to report. Since the LaGuardia Modernization airport project is a multidisciplinary project that is likely to impact two to three disciplines, it will require sufficient supervision. The horizontal organizational structure does not lack a clear supervisor to report making it the least preferred for the project. LaGuardia Modernization airport project aims to provide new terminals, good transportation access, and additional taxilines, which will require specialization. In a horizontal organizational structure, responsibilities are assigned to employees regardless of their areas of specialization hence do not promote specialization. The structure accommodates the interest of all employees in the decision-making process that slows the decision making process. LaGuardia Modernization airport project requires a structure that will ensure a faster decision-making process; hence a flat organization structure will be the least preferred structure. DECISION MATRIX& ORGANIZATIONAL STRUCTURE EXERCISE References Kloppenborg, T. J., Anantatmula, V. S., & Wells, K. N. (2019). Contemporary project management. Cengage. STAKEHOLDER IDENTIFICATION EXERCISE Instructions: Using your Week 2 Business Case/Elevator Pitch Exercise complete the following Stakeholder Identification Exercise. Copy and paste the Business Case/Elevator Pitch from Week 2 in the space below (ensure it is single spaced, Times New Roman 12-point font). Fill in each of the quadrants in the chart below for internal and external stakeholders impacted by the project progress and the project results. List eight (8) unique stakeholders per quadrant. Do not repeat stakeholders. Be specific with your stakeholder identifications. For example, if the project were the repurposing of a fast food restaurant to operate under emergency circumstances (i.e. 2020 Coronavirus pandemic) then you should not just list “Customers” as stakeholders. You would need to identify these more specifically as “Dine-In Customers”, “Drive Through Customers”, Walk-In Customers” and “Delivery Customers”. Your identified stakeholders need to be specific. For example, listing City Government or Local Government is not specific enough. What department of the city government are you referring too? Is it several? A construction project could include engineering, planning and zoning, public works and even mayor/council. Quality of analysis and critical thought are important in this exercise. If you can breakdown an identified stakeholder group into smaller groups then you have not been specific enough. Be thorough and be specific. After you have identified the Stakeholders you will create a Communication Management Plan for your project. You will provide this detailed plan in the section following the Stakeholder chart. Copy and Paste your Business Case from Week 2: LaGuardia Modernization is an airport project located in New York to modernize the domestic airport into a world-class transportation hub. The project’s budget is $ 8 billion. The project began in 2016 and is expected to be completed by 2022. Currently, the project is running ahead of time, and more than two-thirds of the project is completed. Modern technologies are used to provide facilities to increase passengers, and it also includes world-class amenities and state of the art security. The project is also using unique construction materials based on modern technology. The project aims to overcome the risks by providing new terminals, good transportation access, and additional taxi-lines. STAKEHOLDER IDENTIFICATION EXERCISE Internal External Impacted by Project Progress 1.check-baggage customer 2.Carry-on customer 3.purchase ticket customer 4.Project sponsor 5.Major shareholders 6.Minor shareholders 7.Procurement manager 8.Human resource manager 1. Local community (residents) 2.Ministry of planning 3.Ministry of transport and public works 4.Department of Civil Aviation 5.Concessionaires (retail and hotel) 6.Utility companies (water) 7. NGOs (environmental bodies) 8.Local government (local council) Impacted by Project Result 1.Portfolio director 2.Program director 3.communication manager 4.project leaders 5. site manager 6.Project team 7.General manager 8.Project leaders 1.Ground handler suppliers 2.Parking operators 3.Main contractor 4.Sub-contractor 5.Consultants 6.Government Agencies operating at the airport terminal (police, immigration, and customs) 7.Competitors 8.Fuel suppliers Provide a Communication Management Plan for your project and the stakeholders identified: Communication Management Plan The communication plan identifies how the project team will communicate with its stakeholders as well as the platform to be used in communication. The team will be using Microsoft Teams as their communication platform throughout the implementation of the LaGuardia Modernization airport project. This platform will keep the team organized as it will track project progress and facilitate project collaboration (Kloppenborg, Anantatmula, & Wells, 2019). The use of Microsoft Teams will enable a streamlined process with open lines of communication in realtime. The project team will be able to stay in constant communication with other working members by accessing the individual or group chat features through the use of this user-friendly software. The platform will also reduce the risk of errors occurring or inaccurate or outdated versions being followed as it will allow the team to quickly share files and work simultaneously. Additionally, the team’s meeting rooms will allow for status update meetings to occur via phone call or video conference. The plan below is to be closely followed in order to ensure all key team members are kept up to date regarding progress, issues that have arisen, and budget and schedule status updates throughout project planning and implementation. The target audience for this project will include all but not limited to employees, the project team, and contractors. The plan also identifies the frequency of communication between the target audience and the other stakeholders to keep the project on target and stay ahead of any risk that may occur. Finally, the STAKEHOLDER IDENTIFICATION EXERCISE communication management plan identifies the person responsible for the distribution of communication and the distribution channel to be used. Table 1 below shows the communication plan for the LaGuardia Modernization airport project. Table 1: Project Communications Management Plan ID 0 Communica tion Vehicle Weekly status report Target Audience Project Team 1 Steering Committee Contractor s and project team 2 Weekly status report Project Team 3 Project meetings Contractor s and project team 4 User training 5 Group discussion All Employees Contractor s and project team Description/Purpo se Frequen cy Person Responsible Distribution Vehicle Communicate updated project status. The steering committee will provide information on the project status to the project team. Communicate budget tracking report. The meeting will provide solutions to project issues such as resource mismanagement. New employees will be trained. This will inform the stakeholders of the project’s progress. Weekly Project Leader e-mail Weekly Project Leader Microsoft Teams Meeting Weekly Project Leader e-mail Weekly Project Lead …
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